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Attendance Policy

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CoA Policy on Class Attendance
Adopted by vote of the Faculty on September 1, 2010
Based on pages 53-54 TTU 2010-2011 Undergraduate/Graduate Catalog


Statement: Recording of absences is not a punitive record. Attendance in class is evidence of minimum engagement with the material of the course needed to matriculate and master the content at hand. Disallowing a student to matriculate through a course because of excessive absences is not a punishment, but rather evidence that the student has not been present for classroom instruction for a sufficient amount of time required to engage the material to an expected standard.

University Attendance Policy: Responsibility for class attendance rests with the student. Instructors set an attendance policy for each course they teach. The University expects regular and punctual attendance at all scheduled classes, and the University reserves the right to deal at any time with individual cases of nonattendance. Instructors should state clearly in their syllabi their policy regarding student absences and how absences affect grades.

CoA Attendance Policy: Recording of absences is not a punitive record. Being present is evidence of minimal engagement with the material of the course, which is needed to matriculate and master the content of a course. Disallowing a student to matriculate through a course because of excessive absences is not a punishment, but rather evidence that the student has not been present for classroom instruction for a sufficient amount of time required to engage the material to an expected standard.

Therefore, the CoA considers as excessive four (4) absences in a studio, or in a lecture class that meets two or three times per week, and grounds for dropping the student from the course. However, for any CoA course, the College supports the instructor’s absence policy as stated in the course syllabus.

In the event of excessive absences, the student must visit the instructor to discuss his or her status in the course. Excessive absences constitute cause for dropping a student from class. If the drop occurs before the 45th class day of the long semester or the 15th class day of the summer term, the instructor will assign a designation of either DG or DW (see section on “Dropping a Course”). If the drop occurs after that time period, the student will receive a grade of F. This drop can be initiated by the instructor but must be formally executed by the academic dean. In extreme cases the academic dean may suspend the student from the university.

If a student is absent because of official University or College approved trips, the student must not be counted absent, but the student is responsible for any work or exam missed during the absence. Trips sponsored by the CoA must be approved by the Chair of Instruction of the CoA. The Instructor responsible for the student’s absence must notify the student’s instructors of the departure and return schedules in advance of the trip. The instructor so notified must not penalize the student. Students who are absent because of University or College business must be given the same privileges as other students (e.g., if other students are given the choice of dropping one of four tests, then students with excused absences must be given the same privilege).

Reporting Illness. Although Texas Tech University provides a mechanism for considering extended absences due to medical conditions, the University does not require instructors to excuse absences for medical reasons. In case of an illness that will require absence from class for more than one week, the student must notify the Academic Dean of the CoA. The Dean’s office will inform the student’s instructors through the departmental office. In case of class absences because of a brief illness, the student must inform the instructor directly. Other information related to illness can be found in the Student Handbook.

Absence Due to Religious Observance. A student shall be excused from attending classes or other required activities, including examinations, for the observance of a religious holy day, including travel for that purpose. A student who intends to observe a religious holy day must make that intention known in writing to the instructor prior to the absence. A student who is absent from classes for the observance of a religious holy day shall be allowed to take an examination or complete an assignment scheduled for that day within a reasonable time after the absence.